Why? Because your department handles a lot of sensitive information (employee healthcare information, banking information, etc.), many HR employees worry about keeping that information secure. A recent survey asked businesses which departments were most resistant to a paperless work environment.Īs you can see, the HR department is actually third on the list. No matter how strong the paperless employee example is that you set, your department won’t make the transition unless you have everyone on board. If your employees see you, the employer, leading the way, they are more likely to follow.Īnd if you’re not the leader, push those who are to start setting initiatives for going paperless. Set goals for yourself, and take ownership for meeting those goals. If you have your own filing cabinet of documents, take responsibility for transitioning those to an electronic system. The important thing to note here is that you lead by example. You may even want to set up some kind of reward initiative for when the goal is met to encourage all HR employees to participate in the efforts. Set goals for the HR department as a whole that encourage everyone to transition to an electronic document management system. You need to take initiative, step up, and lead the way to becoming paperless. If you manage your company’s HR department, then this responsibility falls on you. Essentially, employees ready and willing to go paperless, but nobody is leading the way. What do you think is the number one reason companies don’t go paperless? The answer may surprise you.Ĥ7% of employees surveyed said that one of the top three reasons for not going paperless was a lack of management initiatives or mandates. To make it easier, here are 7 simple steps you can follow to make the switch. After Human Resources should be about people, not papers. As intimidating as the concept may be, switching to paperless information management systems is a necessity if you want to efficiently and securely organize employee documents and data. But going paperless isn’t something that happens overnight it is a process that takes time and effort, and many HR coordinators are intimidated by the prospect of making the switch. More and more businesses are realizing that paper is an expensive and inefficient way to manage their information, and so employers turn to electronic document management.
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